In unprecedented times, it can be difficult for everyone who is part of a Homeowner’s Association to be present at meetings. From traveling for work to lockdowns across the country, meetings have been tough at the best of times.
There are some excellent tips that can help you complete HOA meetings regularly and to address issues within the community in a timely manner. Some options may include:
- Holding HOA meetings online
- Having HOA meetings scheduled throughout the year in advance
- Having rules for emergency meeting times
Here are a few ideas that may help you continue to have meetings if and when you need them.
- Holding HOA meetings online
When someone on the HOA is not going to be present, or when the community wants to be present but there isn’t enough room, one option is to host the HOA online. Using digital programs to connect, like video chat, gives people the ability to attend meetings even if they aren’t local at the moment.
For example, if the HOA president happens to be out of the state, they can still call in for an hour-long meeting if it’s online. Otherwise, they’d need to go over the meeting notes once they return.
- Having HOA meetings scheduled throughout the year in advance
Scheduling HOA meetings in advance is helpful for a few reasons.
First, you can make sure that cleaners have plenty of time to do their job before a meeting, so everyone feels safe in the space.
Second, this allows people to plan for the meetings, so they are more likely to be in town and available.
Finally, when the meetings are planned in advance, no one can say that they weren’t aware that they were going to take place.
- Having rules for emergency meeting times
Sometimes, emergency meetings are necessary. You should still have a plan for them, such as how soon they have to be called and how people can attend. Emergency meetings over video are the easiest for people who may otherwise not be present. Conference calls are another good idea.
These are a few ideas for making it easier to meet with your HOA more regularly. Try them and you may appreciate their flexibility.